Terms and Conditions

This document was forked from the North Bay Python Terms and Conditions.

These Terms and Conditions apply to all attendees who have registered for CopyleftConf 2020.

Registration

Registering for the event does not guarantee your ticket until it has been paid for in full. To secure your ticket, pay the registration invoice as soon as possible.

Cancellation Policy

Cancellations made prior to January 27th, 2020: Incur a cancellation fee of 50% of the ticket cost, which will be deducted from any registration fee paid. The balance will be refunded.

Cancellations made after January 27th, 2020: No refund.

Substitutions

You may substitute another person, however you must contact us with this person's details.

Privacy Notice

In the course of registering for the event and related events, personal information will be collected about attendees such as their name, contact details, etc. This information is required to facilitate registration to the event, for catering requirements, and for organizers or their agents to contact particular attendees as and when required in respect of the event. Attendees who do not disclose this personal information will be unable to complete registration at the event and will therefore not be able to attend.

Personal information will only be disclosed to Software Freedom Conservancy and Government agencies where organizers believe disclosure is appropriate for legal compliance and law enforcement; to facilitate court proceedings; to enforce our terms and conditions; or to protect the rights, property, or safety of the event, our attendees, or others. Software Freedom Conservancy will not sell your personal information to third parties and will not use your personal information to send promotional material from any of our affiliated partners and/or sponsors.

From time to time event organizers update their information and website practices. Please regularly review this page for the most recent information about the event privacy practices.

All personal information will be kept private and used only for event registration purposes, statistics for future events, and convenience for future event registration.

Discrimination and Anti-Social Behavior

CopyleftConf is proud to support people from all walks of life, especially underrepresented groups like women and people of color, and will not tolerate in any fashion any intimidation, harassment, and/or any abusive, discriminatory or derogatory behavior by any attendees of the event and/or related events.

Examples of these behaviors and measures the event organizers may take are set out in the Code of Conduct. By registering for and attending CopyleftConf, you agree to this Code of Conduct.

Talk Recordings

Event organizers may provide recordings of talks (audio and/or video) given at the event. This service is provided on a best-effort basis only. Any recordings will be released as and when they are ready, which may be some time after the conclusion of the event, and the recordings may be of varying quality.

Photography and Audio Video Recording

This applies to all attendees of CopyleftConf and related events, including staff who are designated as official photographers and audio and video recorders.

Do not photograph, video or audio record anyone without their express permission.

Attendees will have a way to visibly signal their preference for photography at the conference. You agree to consider and act according to these preferences:

  • Opt-in: Photography always okay
  • Permission required: Ask before photographing
  • Opt-out: Photographs are never okay, don't ask

Attendees who are not visibly signaling their preference should be asked for permission before photographing. There is no prior opt-in for audio or video recordings. You must always ask before recording.

The event may have one or more staff taking photographs and/or audio or video recordings during the event. These staff will respect attendees' preferences regarding photography and recordings.

The only exception is for recordings of talks given at the event where attendees who ask questions of the presenter may be included in the talk recording.

If Software Freedom Conservancy chooses to publish photographs and recordings taken by event staff, we will publish them under a Creative Commons license. Conservancy further reserves the right to use those photographs and recordings in promotional materials to promote its activities and/or the use of free and open source software.

If there is a violation of this policy, event organizers will request that the photograph be removed from any sites where it was posted and deleted from the devices. In the event that this request is ignored or further violations occur, the participants violating this policy may be sanctioned or expelled from the conference without a refund or banned from future Conservancy events.

Media

There are a limited number of Media Passes available to media personnel. Media Passes are free of charge, and entitle media personnel to attend the event with all the entitlements of a Discount registration. Please note, due to the limited numbers of Media Passes available, all Media Passes will need to be approved by the event organizers.

Any media attending the event are required to identify themselves as "media" to attendees prior to speaking on the record with any attendees of the event. It is the responsibility of the media to introduce themselves to the persons they wish to interview and to arrange any interviews with those persons. The event organizers will not make introductions or arrange interviews on behalf of media.

Smoke-free

All event venues including the social event venues are smoke-free. If attendees wish to smoke during the event and/or related events, they must do so in signed areas. Please consider others and refrain from smoking directly outside the venues' entrances.

Health and Safety

Presenters are responsible for ensuring that sessions they lead meet local health and safety requirements.

Sponsors